Student Handbook

To Students and Parents:

The DeSmet School Student Handbook contains information that students and parents are likely to need during the school year. The handbook is organized alphabetically by topic. Throughout the handbook, the term “the student’s parent” is used to refer to the parent, legal guardian, or other person who has agreed to assume school-related responsibilities for a student.

The Student Handbook is created in collaboration with The DeSmet School Board policy. Please be aware that this document is updated annually, however policy adoption and revision is an ongoing process. Therefore, any changes in policy that affect student handbook provisions will be made available to students and parents through newsletters and other communications. These changes will generally supersede provisions found in this handbook that have been made obsolete by newly adopted policy.

Please note that references to policy codes are included to help parents confirm current policy. A copy of DeSmet School’s Policy Manual is available in the school office.

In case of conflict between Board policies or any provisions of student handbooks, the provision of Board policy is to be followed, and amendments will be made to the handbook.

Welcome to DeSmet. This handbook is to acquaint you with the organization, policies, and procedures of your school. You and your parents must read this handbook and sign the accompanying signature card for return to the School office. The rules governing our school are a result of the combined efforts of the Board of Trustees, Administration, faculty, students, and community. We sincerely hope that each of you will have a successful and enjoyable year.

Matthew Driessen, Principal

The DeSmet School District does not discriminate on the basis of race, color, national origin, sex, or disability, in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. The following person has been designated to handle inquiries regarding the non-discrimination policies:

Matthew Driessen
Principal

6355 Padre Lane
Missoula, MT 59808
Phone: (406) 549-4994
sandres@desmetschool.org

For School Year 2016-2017

In the past, asbestos was used extensively in building materials because of its insulating, sound absorbing, and fire retarding capabilities. Virtually any building constructed before the late 19705 contained some asbestos. Intact and undisturbed asbestos materials generally do not pose a health risk. Asbestos materials, however, can become hazardous when, due to damage or deterioration over time, they release fibers. If the fibers are inhaled, they can lead to health problems, such as cancer and asbestosis.

In 1986, Congress passed the Asbestos Hazard Emergency Response Act (AHERA) which requires schools to be inspected to identify any asbestos containing building materials. Suspected asbestos-containing building materials were located, sampled (or assumed) and rated according to condition and potential hazard. Every three years, DeSmet Public School District #20 has conducted a re-inspection to determine whether the condition of the known or assumed asbestos containing building materials (ACBM) has changed and to make recommendations on managing or removing the ACBM. At the last re-inspection conducted on May 2012, all materials listed in the Management Plan as asbestos containing (or assumed to be asbestos- containing) were inspected and found to be in good condition.

The law further requires an asbestos management plan to be in place by July 1989. DeSmet Public School District #20 developed a plan, as required, which has been continually updated. The plan has several ongoing requirements: publish a notification on management plan availability and the status of asbestos activities; educate and train its employees about asbestos and how to deal with it; notify short-term or temporary workers on the locations of the asbestos containing building materials; post warning labels in routine maintenance areas where asbestos was previously identified or assumed; follow set plans and procedures designed to minimize the disturbance of asbestos containing building materials; and survey the condition of these materials every six months to assure that they remain in good condition.

During the Summer of 2013, asbestos containing building materials that had previously been encapsulated, or enclosed in the following buildings: All Buildings: Asbestos has been removed and new flooring installed. There are N 0 asbestos related activities to be completed

It is the intention of DeSmet Public School District #20 to comply with all federal and state regulations controlling asbestos and to take whatever steps are necessary to ensure students and employees a healthy and safe environment in which to learn and work. You are welcome to review a copy of the asbestos

management plan in located in the school’s district administrative office during regular business hours. Mike Sewell is our Facilities Technician and is our designed asbestos program coordinator, and all inquiries regarding the asbestos plan and asbestos-related issues should be directed to him at (406)549-4994 ext. 219, 6355 Padre Ln., Missoula MT 59808.

Pets brought to school for “show and tell” must come and go with a parent and/or guardian. The classroom teacher must give advanced approval before animals are brought to school. A request to bring a pet to school for “show and tell” may be denied because of concerns of allergies or student safety. The teacher and/or principal have the right to require the immediate removal of a pet from school property at their sole discretion. Damages caused by any pet brought to “show and tell” are the sole responsibility of the parent/guardian.

For information regarding the use of Service Animals on school property, see Policy 4035.

Regular school attendance is essential for the student to make the most of his or her education – to benefit from teacher-led activities, to build each day’s learning on that of the previous day, and to grow as an individual.

• A student between the ages of 7 and 16 must attend school unless the student is otherwise legally exempted or excused. A student who voluntarily attends or enrolls after his or her sixteenth birthday is required to attend each school day.
• A student who persistently does not attend school for the day or any part of the school day equivalent to the length of one class period is truant and may be subject to disciplinary action. Truancy may also result in assessment of a penalty by a court of law against the student and his or her parents. The District’s Attendance Officer may request a meeting with the truant student’s parent or legal guardian to develop a truancy plan in the event of continued truancy.
• The principal or designee will attempt to contact a student’s parent, guardian, or legal custodian by the end of the school day in order to inform him or her of the student’s absence if no excuse has been offered. See Policy 3015.
• Class time is important. Doctor’s appointments should be scheduled, if possible, at times when the student will not miss instructional time.
• Students may leave school during the day only if they check out at the office. A parent or legal guardian must send a note or call the office to request the student be excused from school. The secretary will notify the student. Prior to leaving the building, students must sign the check-out clipboard in the office. When the student returns to school, s/he must sign back into the building on the same clipboard.
• Students are not to arrive at school before 8:00 unless the student has a pass from a classroom teacher and arrangements have been made. The instructional day begins every day at 8:20 AM with the Pledge to the Flag.
• School ends at 3:30 for students K-2, 3:30 for students 3-5 and 3:30 for students 6-8 each day, except on Thursdays. Dismissal is at 2:30 for K-2 students, 2:30 for students 3-5 and 2:30 for students 6-8 each Thursday.

When a student must be absent from school, parents are required by school policy to call the school by 9:00 AM to report the day’s absence. A student who is absent for any reason should promptly make up specific assignments missed or complete additional in-depth study assigned by the teacher. A student who has an excused absence will be given a predetermined number of days to complete any assigned work. Students choosing not to make up missing assignments in the allotted time will be given a zero (0). See “Guidelines for Make-Up Work” below. Excused Absences Absences from school may be excused only for the following reasons:

• Personal illness
• Documented appointments with health care professionals (including but not limited to outside counselors) that cannot be made outside of the regular school day
• Legal appointments
• Emergency family situations – such as bereavement
• Planned absences for personal or educational purposes, which have been previously approved

Unexcused Absences

Any other absence is considered unexcused. An unexcused absence is an absence from class or classes in a
single day without a valid or verified excuse from the parent or guardian, or approved by school staff. Forged
notes and fraudulent telephone calls will result in the absence being considered unexcused. Unexcused
absences may result in loss of daily classroom credit.

Tardiness

A child who arrives in the building after 8:25 AM (unless s/he rode a bus that arrived late, or has a prearranged notice of absence) will be considered tardy. Students arriving before 10:15 AM will be considered tardy; students arriving after 10:15 AM or leaving before 2:00 PM will be counted one half-day absent. A student coming in tardy should report first to the office, then to his/her classroom where the teacher will change any reporting information, i.e. hot lunch or attendance.

Pre-Arrangement of Absences

Arrangements for excused absences other than emergencies must be made in advance. Students should bring a signed written note to the office or have their parent/guardian call the school at least one day prior to scheduled absences. It is the student’s responsibility to arrange with their teachers to make up missed work.

Reporting Daily Absences

No absence will be excused unless the school receives either a phone call or a note, signed and dated by the parent, detailing the reason for the student’s absence. This note and/or phone call must be received no later than two days after the student’s return to school.

When a child is going to be absent from school, a parent/guardian should telephone the school prior to 9:00 AM on the day of the absence. If the school is not notified by 9:00, the school secretary will call the parent/guardian in regards to the absence. For the safety of the student, it is important that both school and parents know where a student is on a school day.

Guidelines for Make-Up Work

Upon returning to school after an excused absence or tardy, a student will have the same number of days to make up missed work as the number of days s/he was absent. School work not turned in to the teacher within the time specified may result in the assignment receiving a lower grade or no credit. In the case of a prolonged absence, a deadline shall be mutually agreed upon by the teacher, student and, if necessary, the principal.

The student is responsible for contacting teachers about assignments missed during absences. The student will receive full credit for work made up after an excused absence, if completed before the deadline. Parents may request makeup work for an absent child, and that request should be made upon the reporting of the absence. The assignments will be ready at the office by 3:00 PM the same day. Requests made after 9:00 AM on the day of the absence will be ready the next school day.

Research has shown that when students are rewarded for their hard work on a consistent basis, they strive to do better in all subject areas. With this in mind, we will conduct award assemblies at the close of each semester. The standard awards that will be presented at each assembly will be:

• “A” Honor Roll – All A’s, E’s and S’s on the report card
• NE Honor Roll – A combination of A’s, B’s and E’s and S’s on the report card
• Most Improved Student in math and reading
• Golden Rule Award – For consistent, “contagious” good citizenship
• Music, PE and Art Awards

If your child will be receiving one or more of these awards, you will be contacted in advance so that you can arrange to attend the assembly. Being presented with one of these awards is an honor. Not all children will earn one each semester. Teachers work very hard to determine which students in their classrooms will be recognized for their outstanding achievement each semester.

If a student rides a bike to school, s/he must park it in the designated bicycle racks and secure it with a lock. Proper head gear is required, please wear a helmet while riding your bike to school. A parent note is required EVERY YEAR to ride a bike to school or to walk to school.

Bullying (including cyber-bullying), harassment, intimidation, or hazing, by students, staff, or third parties, is strictly prohibited and shall not be tolerated.

All complaints about behavior that may violate this policy shall be promptly investigated. Retaliation is prohibited against any person who reports or is thought to have reported a violation, files a complaint, or otherwise participates in an investigation or inquiry.

For additional information, please see Policy 3005.

The possession and use of cellular phones, pagers, and other electronic signaling devices on school grounds, at school-sponsored activities, or while otherwise under the supervision and control of District employees is a privilege.

Students are prohibited from operating a cell phone or other electronic device (or camera embedded in such device) while in a locker room, bathroom, or any other location where the privacy rights of others may be violated. Students may not operate cell phones, pagers, or other electronic signaling devices during school hours (8:25 AM to 3:25 PM) while on school property.

Unauthorized possession or use of these devices is grounds for confiscation. Repeated unauthorized use will result in disciplinary action. Depending on the nature of the unauthorized use, the student’s parents and/or law enforcement may be contacted and the student’s cell phone may be searched.

There is a clear expectation that all students will perform academic tasks with honor and integrity, with the support of parents, staff, faculty, administration and the community. The learning process requires students to think, process, organize and create their own ideas. Throughout this process, students gain knowledge, self-respect and ownership of the work that they do. These qualities provide a solid foundation for life skills, impacting people positively throughout their lives. Cheating and plagiarism violate the fundamental learning process and compromise personal integrity and one’s honor. Students demonstrate academic honesty and integrity by not cheating, plagiarizing or using information unethically in any way.

What is cheating?

Cheating or academic dishonesty can take many forms, but always involves the improper taking of information from or giving information to another student, individual, or other source. Examples of cheating can include, but are not limited to:

• Taking or copying answers on a test or any other assignment from another student or source
• Giving answers on a test or any other assignment to another student
• Having parents/siblings/others do assignments and turning it in as original work
• Copying assignments that are turned in as original work
• Collaborating on tests, assignments, papers, or projects without teacher permission
• Allowing others to do the research or writing for an assigned paper or project
• Using unauthorized electronic devices
• Falsifying data or lab results, including changing grades electronically

What is plagiarism?

Plagiarism is a common form of cheating or academic dishonesty in the school setting. It is representing another person’s work or ideas as your own without giving credit to the proper source and submitting it for any purpose. Examples of plagiarism can include, but are not limited to:

• Submitting someone else’s work, such as published sources in part or whole, as your own without giving credit to the source
• Turning in purchased papers or papers from the Internet written by someone else
• Representing another person’s artistic or scholarly works such as musical compositions, computer programs, photographs, drawings, or paintings as your own
• Helping others plagiarize by giving them your work

All members of the school community have a responsibility in maintaining academic honesty. Educators must provide the tools and teach the concepts that afford all students the knowledge to understand the characteristics of cheating and plagiarism. Parents must support their students in making good decisions relative to completing coursework assignments and taking exams. Students must produce work that is theirs alone, recognizing the importance of thinking for themselves and learning independently, when that is the nature of the assignment. Adhering to these standards for the purposes of academic honesty promotes essential skill that transcends beyond the school environment. Honesty and integrity are useful and valuable character traits impacting one’s life.

To protect children from contagious illnesses, students infected with certain diseases are not allowed to come
to school while contagious. Parents of a student with a communicable or contagious disease should phone the
school nurse or principal so that other students who may have been exposed to the disease can be alerted.
These diseases include, but are not limited to:

Usually student or parent complaints or concerns can be addressed simply – by a phone call or a conference with the teacher. For those complaints and concerns that cannot be handled so easily, the District has adopted a Uniform Complaint Procedure policy for most complaints (Policy 1085) with the exception of complaints/concerns regarding sexual discrimination and/or disability discrimination.

If a student or parent believes that the Board, its employees, or agents have violated their rights, he or she may file a written complaint with any District Principal or Supervisor under the applicable grievance procedure. If still unresolved, the matter generally may be referred to the principal. Under some circumstances, the District provides for the complaint to be presented to the Board of Trustees in the event the matter cannot be resolved at the administrative level.Some complaints require different procedures. The principal’s office can provide information regarding specific processes for filing complaints. Additional information can also be found in Policy 1085, available in the principal’s office.

Students shall use the Title IX Grievance Procedure to address complaints/concerns about sexual discrimination, including sexual harassment.

The DeSmet School District has adopted internal grievance procedures providing for the prompt and equitable resolution of complaints alleging any action prohibited by Title IX of the Education Amendments of 1972 Act (Title IX). Title IX prohibits discrimination on the basis of sex in education programs or activities operated by public school districts. Sexual harassment is a form of sex discrimination. The DeSmet School District does not discriminate on the basis of sex in its education programs and activities.All references to sex discrimination throughout these procedures include gender-based harassment and sexual harassment. Gender-based harassment may include acts of verbal, nonverbal, or physical aggression,intimidation, or hostility based on sex or sex-stereotyping, even if those acts do not involve conduct of asexual nature. Sexual harassment can occur whenever an individual makes sexual advances, requests sexual favors, and engages in other verbal or physical conduct of a sexual or sex-based nature, imposed on the basis of sex, that:

In the case of a student, denies or limits the provision of educational aid, benefits, services, or treatment; or that makes such conduct a condition of a student’s academic status; or in the case of an employee denies or limits the employment, recruitment, consideration, or selection or treatment, or that makes such conduct a condition of the employee’s employment status; OR
Has the purpose or effect of:

• substantially interfering with a student’s educational environment or employee’s work environment;
• creating an intimidating, hostile, or offensive educational or work environment;
• depriving a student of educational aid, benefits, services, or treatment;
• or depriving an employee of the benefits of or deprives that employee of employment opportunities;
• making submission to or rejection of such conduct the basis for academic decisions affecting a student or employment decisions affecting an employee.

Sexual harassment includes sexual violence. Sexual violence refers to physical sexual acts perpetrated against a person’s will or where a person is incapable of giving consent due to the victim’s use of drugs or alcohol or is unable to give consent due to an intellectual or other disability. Sexually violent acts include rape, sexual assault, sexual battery, and sexual coercion.

Title IX Coordinator

Inquiries concerning the application of Title IX may be referred to the District’s Title IX Coordinator:

Matthew Driessen
Principal
6355 Padre Lane
Missoula, MT 59808
Phone: (406) 549-4994
sandres@desmetschool.org

Inquiries may also be referred to the Office of Civil Rights, United States Department of Education.

Filing a Complaint

An individual believing that he or she has been the victim of sex discrimination should file a complaint with the Title IX Coordinator within 30 days of the incident(s) giving rise to the allegations. If the individual wishes to invoke the formal complaint procedures (see formal complaint procedures section), the complaint should be made in writing. An individual wishing to invoke the informal resolution process may make a complaint in writing or verbally.
An individual wishing to make a complaint will be provided with a copy of these procedures.

Informal Resolution

An individual alleging sex discrimination by an employee, student, or third party may access an informal mechanism to attempt to resolve the situation. The individual making the complaint is not required to invoke any informal mechanisms to resolve the situation. The decision to invoke the informal resolution process is voluntary.

If the individual wishes to attempt to work out the problem directly with the alleged perpetrator, a school representative will be available to assist. The individual may also request mediation with a designated mediator present to assist the individual and alleged perpetrator reach a resolution.

The individual has the right to end the informal resolution process at any time. If the individual wishes to end the informal process prior to reaching a resolution or is not satisfied with the resolution reached, the individual has the right to commence a formal complaint at any time.The informal process, including mediation, will not be available to individuals alleging sexual assault.

Formal Complaints

An individual may make a formal complaint of sex discrimination in accordance with the procedures described above. The complaint should be in writing and should specify the allegations which the individual believes constitute sex discrimination. The individual has the right to contact law enforcement to determine if criminal activity occurred.

Investigation

The District shall conduct an adequate, reliable, and impartial investigation into the allegations. Even if no formal complaint has been filed, the District may still conduct an investigation to determine whether sex discrimination has occurred when it has knowledge of allegations of sex discrimination. Any investigation by the District shall be in addition to any criminal investigation that may occur. Determinations resulting from the investigation shall be made on a preponderance of the evidence standard (i.e., it is more likely than not that sex discrimination occurred).

Parties (the alleged victim and alleged perpetrator(s)) will have an equal opportunity to present relevant witnesses and other evidence. The investigation shall allow for both the alleged victim and alleged perpetrator to provide information separately. If written statements are provided, each party shall have the opportunity to review such statements, subject to the disclosure of such information under the Family Educational Rights Privacy Act (“FERPA”) and Montana law.

Either party may have a representative or lawyer present during the investigations; however, the representative or lawyer is not allowed to speak or ask questions during any investigatory interviews. The representative or lawyer may request clarification of any questions, but may not answer, advise his or her client how to answer, or ask any substantive questions.

Notice of Outcome

Both the alleged victim and alleged perpetrator shall be notified in writing regarding the outcome of the investigation. Subject to FERPA and Montana law, an alleged victim may be notified about sanctions imposed on another individual found to have engaged in harassment when that sanction directly relates to the individual. This may include an order that the harasser stay away from the victim.

Time Frames

The District shall complete its investigation within 60 days of receipt of the complaint or knowledge of allegations of sex discrimination. With the consent of the parties and the Principal, the investigation may be extended for an additional 15 days in extenuating circumstances. The investigator shall contact both parties once it appears that the investigation will require a longer period of time. The Notice of the Outcome of the investigation will be sent within that 60-day period, unless extended as described herein.

Appeals

Any party who is not satisfied with the findings from the investigation may appeal to the principal. The appeal should be made within ten (10) days of receipt of the Notice of Outcome. Within three (3) days of receipt of any appeal by either party, the principal shall notify the non appealing party regarding the appeal.Within five (5) days of receipt of notice of any appeal, the non appealing party may present argument opposing the appeal in writing. Within twenty (20) days of receipt of the initial appeal, regardless of whether the non appealing party has submitted any opposition to the appeal, the principal shall issue a written decision to both parties affirming or rejecting the investigation findings.

If either party is not satisfied with the principal’s written decision, that party may submit a written appeal to the Board of Trustees within ten (10) days of receipt of the principal’s decision. The Board shall hold a hearing to determine whether the principal’s decision shall be affirmed or rejected. Depending on the unique circumstances of the complaint, the Board may arrange for alternative means of participation for one of the parties. The Board shall issue a written decision within thirty (30) days of the hearing affirming or rejecting the Principal’s decision.

Remedies

The District shall take all reasonable and necessary steps to prevent the recurrence of any harassment and to correct its discriminatory effects on the individual and others. Any individual participating in a sex discrimination investigation shall notify the Title IX Coordinator if he or she believes that he or she is being retaliating against for participating in the investigation. The District prohibits retaliation against individuals making complaints under these procedures and participating in any investigation that may ensue. Students shall use the Section 504 Grievance Procedure to address complaints/concerns about disability discrimination.

The DeSmet School District has adopted internal grievance procedures providing for the prompt and equitable resolution of complaints alleging any action prohibited by Section 504 of the Rehabilitation Act of 1973 (Section 504). Section 504 prohibits the discrimination against individuals on the basis of disability or handicap.

Section 504 prohibits a school district from excluding an “otherwise qualified individual with a disability” from participation in, or be denied the benefits of, or be subjected to discrimination on the basis of that disability. Under Section 504, an individual with a disability qualifies for protection under the act if that individual: (1) has a physical or mental impairment which substantially limits one or more major life activities; (2) has a record of such an impairment; or (3) is regarded as having such an impairment. All references to “disability” refer to disability or handicap under Section 504.

Section 504 Discrimination Coordinator

Inquiries concerning discrimination under Section 504 may be referred to the building administrator or:

Matthew Driessen
Principal

6355 Padre Lane
Missoula, MT 59808
Phone: (406) 549-4994
sandres@desmetschool.org

Inquiries may also be referred to the Office of Civil Rights, United States Department of Education.

Filing a Complaint

An individual believing that he or she has been the victim of disability discrimination should file a complaint with the building administrator or the Section 504 Discrimination Coordinator within 30 days of the incident(s) giving rise to the allegations. If the individual wishes to invoke the formal complaint procedures (see formal complaint procedures section), the complaint should be made in writing. An individual wishing to invoke the informal resolution process may make a complaint in writing or verbally.

An individual wishing to make a complaint will be provided with a copy of these procedures.

Informal Resolution

An individual alleging disability discrimination by an employee, student, or third party may access an informal mechanism to attempt to resolve the situation. The individual making the complaint is not required to invoke any informal mechanisms to resolve the situation. The decision to invoke the informal resolution process is voluntary.

If the individual wishes to attempt to work out the problem directly with the alleged perpetrator, a school representative will be available to assist. The individual may also request mediation with a designated mediator present to assist the individual and alleged perpetrator reach a resolution. The individual has the right to end the informal resolution process at any time. If the individual wishes to end the informal process prior to reaching a resolution or is not satisfied with the resolution reached, the individual has the right to commence a formal complaint at any time.

Formal Complaints

An individual may make a formal complaint of disability discrimination in accordance with the procedures described above. The complaint should be in writing and should specify the allegations which the individual believes constitute disability discrimination. The individual has the right to contact law enforcement to determine if criminal activity occurred.

Investigation

The District shall conduct an adequate, reliable, and impartial investigation into the allegations. Even if no formal complaint has been filed, the District may still conduct an investigation to determine whether disability discrimination has occurred when it has knowledge of allegations of disability discrimination. Any investigation by the District shall be in addition to any criminal investigation that may occur. Determinations resulting from the investigation shall be made on a preponderance of the evidence standard(i.e., it is more likely than not that disability discrimination occurred).

Parties (the alleged victim and alleged perpetrator(s)) will have an equal opportunity to present relevant witnesses and other evidence. The investigation shall allow for both the alleged victim and alleged perpetrator to provide information separately. If written statements are provided, each party shall have the opportunity to review such statements, subject to the disclosure of such information under the Family Educational Rights Privacy Act (“FERPA”) and Montana law.

Either party may have a representative or lawyer present during the investigations; however, the representative or lawyer is not allowed to speak or ask questions during any investigatory interviews. The representative or lawyer may request clarification of any questions, but may not answer, advise his or her client how to answer, or ask any substantive questions.

Notice of Outcome

Both the alleged victim and alleged perpetrator shall be notified in writing regarding the outcome of the investigation. Subject to FERPA and Montana law, an alleged victim may be notified about sanctions imposed on another individual found to have engaged in discrimination or harassment when that sanction directly relates to the individual. This may include an order that the perpetrator stay away from the victim.

Time Frames

The District shall complete its investigation within 60 days of receipt of the complaint or knowledge of allegations of disability discrimination. With the consent of the parties and the Principal, the investigation may be extended for an additional 15 days in extenuating circumstances. The investigator shall contact both parties once it appears that the investigation will require a longer period of time. The Notice of the Outcome of the investigation will be sent within that 60-day period, unless extended as described herein.

Appeals

Any party who is not satisfied with the findings from the investigation may appeal to the Principal. The appeal should be made within ten (10) days of receipt of the Notice of Outcome. Within three (3) days of receipt of any appeal by either party, the Principal shall notify the non appealing party regarding the appeal.Within five (5) days of receipt of notice of any appeal, the non appealing party may present argument opposing the appeal in writing. Within twenty (20) days of receipt of the initial appeal, regardless of whether the non appealing party has submitted any opposition to the appeal, the Principal shall issue a written decision to both parties affirming or rejecting the investigation findings.

If either party is not satisfied with the Principal’s written decision, that party may submit a written appeal to the Board of Trustees within ten (10) days of receipt of the Principal’s decision. The Board shall hold a hearing to determine whether the Principal’s decision shall be affirmed or rejected. Depending on the unique circumstances of the complaint, the Board may arrange for alternative means of participation for one of the parties. The Board shall issue a written decision within thirty (30) days of the hearing affirming or rejecting the Principal’s decision.

Remedies

The District shall take all reasonable and necessary steps to prevent the recurrence of any harassment and to correct its discriminatory effects on the individual and others. Any individual participating in a disability discrimination investigation shall notify the building administrator or Section 504 Discrimination Coordinator if he or she believes that he or she is being retaliating against for participating in the investigation. The District prohibits retaliation against individuals making complaints under these procedures and participating in any investigation that may ensue.

The District contracts with AltaCare to provide CSCT services. CSCT services may be available to qualify students who demonstrate a need for certain mental health services in school. If you have questions about AltaCare or CSCT, please call the school at 549-4994 to set an appointment with Scott Pierce or Robin Mason.

Computer resources, including the District’s electronic networks, are an integral part of the District’s instructional program. Use of these resources is a privilege, not a right. Students have no expectation of privacy in material that is stored, transmitted, or received via the District’s electronic networks or the District’s computers. General rules for behavior and communications apply when using the District’s computer resources. Students must sign the Authorization for Electronic Access Agreement prior to being authorized to use the District’s computer resources. See Appendices B (K-S) and C (6-8) for the forms. For additional information, see Policies 2070 and 3096.

In order for students to take advantage of available learning opportunities and to be productive members of our campus community, each student is expected to:

Demonstrate courtesy – even when others do not.

Behave in a responsible manner and exercise self-discipline.

Attend all classes, regularly and on time.

Prepare for each class; take appropriate materials and assignments to class.

Meet District or building standards of grooming and dress.

Obey all building and classroom rules.

Respect the rights and privileges of other students, teachers, and other District staff.

Respect the property of others, including District property and facilities.

Cooperate with or assist the school staff in maintaining safety, order, and discipline.

Applicability of School Rules and Discipline

To achieve the best possible learning environment for all our students, DeSmet School rules and discipline will apply:

• On, or within sight of, school grounds before, during or after school hours or at any other time when the school is being used by a school group;
• Off school grounds at a school sponsored activity or event, or any activity or event that bears a reasonable relationship to school;
• Traveling to and from school or a school activity, function or event; and
• Anywhere, including virtual networks, if conduct may reasonably be considered to be a threat or an attempted intimidation of a staff member, an interference with school purposes or an educational function, or a threat to the safety and welfare of the student population, or conduct that detrimentally effects the climate or efficient operations of the school.

Violation of Student Code of Conduct

A student is in violation of the Student Code of Conduct if the student engages in any inappropriate behavior, including but not limited to:

• Using, possessing, distributing, purchasing, or selling tobacco products (tobacco includes, but is not limited to, cigarettes, cigars, snuff, smoking tobacco, smokeless tobacco, or any other tobacco or nicotine innovation);
• Using, possessing, distributing, purchasing, or selling alcoholic beverages.
• Using, possessing, distributing, purchasing, or selling illegal drugs or controlled substances,
  including medical marijuana, look-alike drugs, and drug paraphernalia.
• Using, possessing, controlling, or transferring a weapon in violation of the “Possession of a Weapon in a School Building” section of this policy.
• Using, possessing, controlling, or transferring any object that reasonably could be considered or used as a weapon.
• Disobeying directives from staff or disobeying rules governing student conduct.
• Using violence, force, coercion, intimidation or other comparable conduct toward anyone or urging other students to engage in such conduct.
• Causing or attempting to cause damage to, or stealing or attempting to steal, school property or another person’s property.
• Engaging in any activity that constitutes an interference with school purposes or an educational function or any other disruptive activity.
• Unexcused absenteeism.
• Misconduct of any sort on any means of District transportation.
• Hazing, harassment, intimidation, or bullying, including cyberbullying.
• Forging any signature or making any false entry or attempting to authorize any document used or intended to be used in connection with the operation of a school.

No person who is employed or engaged by the District may inflict or cause to be inflicted corporal punishment on a student. Corporal punishment does not include, and district personnel are permitted to use, reasonable force as needed to maintain safety for other students, school personnel, or other persons, or for the purpose of self-defense.

Academic Counseling

The District recognizes that guidance and counseling are integral parts of the total instructional program. The specialist role of guidance counselor is intended to provide comprehensive services maximizing personal development for students and to assist with supportive services for families in accordance with state and educational regulations and law, and District policy. These policies and procedures are designed to enhance students’ higher learning in the school setting and minimize interruptions with their ability to achieve. Eighth grade students, and their parents, are encouraged to talk with the school counselor, teachers or principal to learn about high school course offerings. Each spring, students in 8th grade will be provided information on anticipated course offerings for the next school year, and any other information that will help them make the most of academic and vocational opportunities.

Personal Counseling

The school counselor is available to assist students with a wide range of personal concerns, including such areas as social, family or emotional issues, or substance abuse. The counselor may also make available information about community resources to address these concerns. Students and parents who wish to meet with the counselor should contact the counselor to schedule an appointment.

Students who violate District policies, rules, and directives are subject to discipline at the discretion of District administration. Discipline may include referrals, detention, in-school suspension, out-of-school suspension, and expulsion. Administrators have the discretion to impose, or in the case of expulsion, recommend, the level of discipline deemed appropriate for the misconduct.

Detention

After school detention may sometimes be conducted by teachers to enable students to correct behavior. Parents will be notified in advance of any detention ordered by a teacher and will be responsible for providing transportation home after the detention.

Suspension

An administrator has the authority to suspend a student for up to ten (10) school days. The student is entitled to oral or written notification of the charges and is entitled to the opportunity to provide his or her version. Immediate suspension when the student’s presence poses a continuing danger to persons or property or an ongoing threat of disruption to the educational process may occur without notice or the opportunity to be heard provided that notice and the opportunity to be heard shall follow as soon as practicable. Written notice of the suspension containing a statement of its basis and notice of the right to a review of the suspension will be sent to the parents as soon as possible. At the request of the parents, the principal will review the appropriateness of the suspension. The decision of the principal is final. An administrator has the authority to extend a suspension for an additional ten (10) school days. Prior to extending the suspension beyond the original length not to exceed ten days, the administrator must hold an informal hearing with the student and determine that the student’s immediate return to the school would be detrimental to the health, welfare, or safety of others, or would be disruptive to the educational process.

Expulsion

Expulsion is any removal of a student for more than twenty (20) school days without the provision of educational services. Only the Board has the authority to expel a student after holding a hearing that provides the student with an opportunity to be heard. After an investigation into the student’s conduct, the administrator must send a written notice to the parents regarding the recommendation to expel the student, the specific charges against the student and supporting evidence, a description of the rule or regulation broken, the date, time, and location of the board hearing, a copy of the Board’s procedure, and a description of the student’s and parents’ rights at the hearing.

Students With Disabilities

Students with rights under the Individuals with Disabilities Education Act or Section 504 of the Rehabilitation Act of 1973 may be suspended in the same manner as students without those rights or expelled under certain circumstances, but prior to the imposition of either penalty, the District must follow all procedural requirements of those Acts, including holding a manifestation determination meeting when necessary, as required by these Acts.

School Materials

School publications distributed to students include, but are not limited to, the official school newsletter and a student-published newsletter. All school publications are under the supervision of a teacher, sponsor, and the principal and are part of the curriculum. School officials have the discretion to edit or delete material which is inconsistent with the District’s educational mission. School-sponsored groups are permitted to distribute materials directly to students upon approval of the principal.

Non-School Materials

Written materials, handbills, photographs, pictures, petitions, films, tapes, posters, or other visual or auditory materials may not contain material that is obscene, libelous, invasive of the privacy of others, substantially disruptive to the proper and orderly operation and discipline of the school or school activities, or which advocates conduct inconsistent with the shared values of civilized social order are not permitted. Outside groups, including governmental agencies, parent and student organizations not sponsored by the school, and community organizations are permitted to display their materials on a centrally-located bulletin board and/or table available for the displaying of these materials.

Any student who posts material without prior approval will be subject to disciplinary action. Prior approval must be obtained before displaying these materials. Materials should be submitted to the principal at least one week prior to the requested distribution.

The District’s dress code is established to teach grooming and hygiene, prevent disruption, and minimize safety hazards. Students and parents may determine a student’s personal dress and grooming standards, provided they comply with the following guidelines, but the principal has the discretion to make determinations regarding student dress.

General Rules

• Outer clothing which resembles lounge-ware, pajamas, or underwear is prohibited
• Any clothing that substantially disrupts the educational environment is not permitted.
• Undergarments may not be exposed at any time.

Specific Rules

• Blouses/ shirts should be constructed so that the top of the shoulder is covered and the blouse/ shirt is fitted under the arms. Tank tops must have “3 finger” wide straps. (No halter tops, strapless tops, spaghetti straps, or bare-shoulder tops of any type will be allowed) Blouses/shirts which expose any portion of the waist, hips, midriff or back are not allowed. Blouses/ shirts which are not appropriate for school include those which are low-cut, see-through, backless, or tube tops.
• Clothing which is cut, slashed or has holes in inappropriate places is prohibited
• In accordance with Board policy governing student conduct with regard to bullying, weapons, gangs, and drugs – clothing shall be free of inflammatory, suggestive, racial, or other inappropriate writing, advertisement or artwork. This includes offensive words and designs, violence (blood, death and weapons), sex, Playboy symbols, hate groups, tobacco products, drugs and alcohol.
• No clothing or other article may be worn or displayed which may indicate membership in a gang at school or any school function
• Shorts, skirts, and dresses must be finger-tip length or longer, and must have a hem. Pants must be worn at the waist and may not be sagged below the waist. Pants may not have holes in them that expose any questionable areas, i.e., buttocks or other private areas.
• Appropriate shoes must be worn at all times. Cleated shoes are prohibited inside the building.
• House/bedroom slippers and all flip-flops/beach shoes are not acceptable, and will not be worn; tennis shoes are required for all PE activities. Shoes with wheels attached may not be worn at school.
• Students may not wear hats, caps, bandanas, sunglasses, combs, picks, etc., inside the building.
• Students should wear coats/winter garments to school, but will be asked to store them in their lockers during the school day. Students not dressed appropriately for inclement or cold weather will not be permitted to go outside for recesses.
• Students are encouraged to bring lightweight jackets to wear in the building as changes in weather dictate. “Hoodies” are allowed, but hoods will not be worn in the building at any time

Participation in extracurricular activities, clubs, and organizations is a worthwhile endeavor to enhance students’ development and educational experience. Please Note: Student clubs and performing groups such as the band, choir, and athletic teams may establish standards of behavior, including consequences for misbehavior, that are stricter than those for students in general. If a violation is also a violation of school rules, the consequences specified by the administrator will apply in addition to any consequences specified by the organization.

Sports offered at DeSmet School:

• Flag Football – Grades 5-8
• Basketball (Boys and Girls) – Grades 5-8
• Volleyball – Grades 5-8
• Track – Grades 5-8

Materials that are part of the basic educational program are provided with state and local funds and are at no charge to a student. A student, however, is expected to provide his or her own pencils, paper, erasers, and notebooks and may be required to pay certain other fees or deposits including, but not limited to:

• Costs for materials for a class project that the student will keep
• Membership dues in voluntary clubs or student organizations and admission fees to extracurricular activities
• Voluntarily purchased pictures, publications, yearbooks, etc.
• Voluntarily purchased student accident insurance
• Musical instrument rental
• Fees for lost, damaged, or overdue library and text books
• Some extracurricular activities and school sponsored field trips may have a fee associated with them. The parents will be notified in advance if there is a fee.

Any required fee or deposit may be waived if the student and parent are unable to pay. Please speak with the school principal regarding each situation.

The District participates in the National School Breakfast/Lunch Program and offers students nutritionally balanced breakfasts and lunches daily. The Breakfast Program begins at 8:25 AM in the classrooms. We are part of CEP (Community Eligibility Provision) and all student meals are Free. The school will not offer preparation, heating or serving of any food not prepared at the school (see Cold Lunches below). No pop of any kind is allowed in school. Energy and coffee drinks are not allowed at school. Lunch salad bar will only be offered at the second lunch of the day.

Lunch Accounts

We are participating in the CEP and all student lunches are free.

Cold Lunches

Students need to bring foods that are ready to eat. The kitchen microwave is for kitchen use only. We also recommend that students have milk or juice with their lunches, as pop, energy drinks or coffee drinks are not allowed in school. Milk is available for all students during mealtimes.

Adults will be charged $2.25 for breakfast.
Adults will be charged $3.50 for lunch.

Student clubs or classes, outside organizations, or parent groups occasionally may be permitted to conduct fund-raising drives for approved school purposes. An application for permission must be made to the principal at least 20 days before the event.

Except as approved by the Board, fund-raising by non-school groups is not permitted on school property. The library holds two pre-approved Book Fairs each school year. In addition, DeSmet conducts school-wide fund raising events each year. Please refer to Policy 4005 for additional information.

Grading Guidelines/Report Cards, Progress Reports, and Conferences It is recommended that parents seek out instructor(s) early in the term in an effort to identify school expectations in student evaluation, not covered in teacher newsletters or Back to School Night. Please know that teachers will respond to phone calls and e-mails in a timely manner. Should a student’s academic performance or progress not meet school and teacher expectations, parents are notified. We do encourage parents to initiate a conference when they have a concern. Report cards are issued at the conclusion of each quarter. Parent conferences are scheduled in the fall and spring of each year. In Middle School, some elective classes will be graded using letter grades. The following guidelines have been established to ensure grading consistency throughout DeSmet School:

Report Cards

A sound and comprehensive reporting system is an integral part of the educational program at DeSmet School. We believe that the home, the school and the child must for a solid bond aimed at a common target the child’s development of his/her potential. Report cards are given out at the end of each quarter, and are designed to measure the extent to which the child is achieving the course objectives. The reporting program consists of report cards, comments when appropriate, and conferences. The first and third quarter report cards are shared with parents/guardians at conference times. The second and fourth quarter report card is mailed home to each student.

Progress Reports

All teachers will send home midterm progress reports throughout the quarter. This report will indicate whether your student is currently on track or not, and perhaps what support can be offered. The student’s social behavior will also be indicated.

Unsatisfactory Progress Notices (UPNs)

These notices are sent out mid-way through each quarter. They are sent home in time for students to make necessary changes in performance/behavior in and out of class, in order to improve grades. Parents will be notified when UPN’s are going to be sent home.

Parent/Studentl’l’eacher Conferences

These conferences are scheduled at the end of each of the first and third quarter. We encourage you to have your student accompany you to the conference. Conferences are scheduled for the following dates:

November 12 – (12:45 Dismissal for students)
November 13 – (No school for students)
March 31 – (12:45 Dismissal for students)
April 1 – (No school for students)

DeSmet School is a “Gun Free School.” Any student who uses, possesses, controls or transfers a firearm, or any object that can reasonably be considered or looks like a firearm, shall be expelled for a definite period of time of at least one calendar year. The Board, however, may modify the expulsion period on a case-by-case basis. The building principal will notify the criminal justice or juvenile delinquency system of any student who brings a firearm to school. If the student violating the policy is identified as disabled, either under IDEA or Section 504, a determination must be made whether the student’s conduct is related to the disability recognized by the IDEA or Section 504; lawful procedures for changes in placement must follow. Any student subject to an expulsion shall be entitled to a hearing before the Board.

Head lice can affect people of any income or social level. Head lice are parasitic insects that live in the hair and scalp of humans. It is very difficult to prevent lice from spreading among children because they commonly share hats, combs, and other items. Frequently examining the scalps of your students may help you discover and treat lice before they spread to the rest of your family. Avoiding prolonged close contact with a person who has lice will also reduce your risk.

Nits are head lice eggs. They are hard to see and are often mistaken for dandruff or droplets of hairspray. Nits are found firmly attached to the hair shaft. They are oval and usually yellow to white. Nits take about 1 week to hatch. DeSmet School has a No-Nit policy, which means that students/parents found to have head lice or nits are asked to stay home from school to administer treatment until lice or nits have been eliminated. Please check with the school health aide if you have questions about head lice/nit treatment.

Homework is a constructive tool in the teaching/learning process when geared to the needs and abilities of students. Purposeful assignments not only enhance student achievement, but also develop self-discipline and associated good work habits. Teachers may give homework to students to aid in the student’s educational development. Homework should be an application or adaptation of a classroom experience and will not be assigned for disciplinary purposes. Parents can help in the area of homework by providing a quiet place where students are expected to complete their homework. The District encourages you to check your child’s homework on a consistent basis and to redirect whenever necessary. Teachers will return graded homework in a timely manner.

Additionally, students in grades 5-8 will have daily planners given to them the first week of school. Students should record assignments in their planners and teachers will approve them. Parents are asked to review planners daily and sign and return them each day with your child(ren).

• A student must be fully immunized against certain diseases or must present a certificate or statement that, for medical or religious reasons, the student will not be immunized. The immunizations required are: diphtheria, pertussis, measles (rubeola), rubella, mumps, poliomyelitis and tetanus. Haemophilus influenza type B is required for students under age five (5). Effective October 1, 2015 – Tdap is required for all students entering 7th grade AND documentation of 2 doses of varicella vaccine are required for all students in grades kindergarten through 12‘11 grade.

A student who transfers into the District may photocopy immunization records in the possession of the school of origin. The District will accept the photocopy as evidence of the immunization. Within thirty (30) days after a transferring student ceases attendance at the school of origin, the District must receive the original immunization records for the student who transfers into the District.

If a student’s religious beliefs conflict with the requirement that the student be immunized, the student must present a statement signed by a parent or guardian stating that immunization conflicts with the beliefs and practices of a recognized church or religious tenets and practices of which the parents and student is adherent or a member. This statement must be renewed yearly and will be maintained as part of the student’s immunization records.

If a student should not be immunized for medical reasons, the student or parent must present a certificate signed by a Montana licensed physician stating that, in the doctor’s opinion, some or all of the required immunizations are not considered safe. This certificate must indicate the specific nature and probable duration of the medical condition or circumstances which contraindicate immunization. This certificate must be renewed yearly unless the physician specified a life-long condition. This certificate will be maintained as part of the student’s immunization records. For further information, see Policy 3010.

Questioning of Students

Law enforcement or social service workers must contact students through the administrative office. Students
will not usually be questioned or interviewed by law enforcement or other lawful authorities while at school.
When law enforcement officers or other lawful authorities, however, wish to question or interview a student
at school or the principal requests that the student be interviewed at school:

• The principal shall verify and record the identity of the officer or other authority.
• If the interview is not at the request of the principal, the principal shall ascertain the authority of law
• enforcement to question or interview the student at the school. If the interview is by court order or other exigencies exist (concern about loss/damage of evidence, flight from jurisdiction, or health, safety, or welfare of the student or other students or staff), the principal has the discretion to allow the interview to take place. Otherwise, if law enforcement can reasonably interview the student at a time when the student is not in school, the principal may, absent a court order, deny the request for an immediate interview of a student.
• The principal will make reasonable efforts to notify parents unless the officer produces a court order prohibiting the notification of the parents.
• In the event that a parent cannot be present or cannot be reached, the principal will observe the interview.
• Law enforcement must comply with all legal requirements regarding notification of parents and consent prior to interviewing students.
• Social service workers may be permitted to interview students at a school consistent with Montana law. The principal will observe the meeting if the social service worker declines to notify the parents.

Students Taken into Custody

State law requires the District to permit a student to be taken into legal custody by a law enforcement officer or probation officer to comply with a lawful court order, a warrant for arrest, or a law enforcement determination that probable cause exists for the arrest. To the extent practicable, the arrest should be conducted out of the view of other students in the administration offices. A social service worker may take custody of a student with a lawful court order or under the powers of MCA § 41-3-301. The principal will immediately make reasonable attempts to notify a parent unless the officer or official produces a court order prohibiting the notification of the parents. Because the principal does not have the authority to prevent or delay a custody action, notification will most likely be after the fact.

Service of Process

At times, law enforcement may seek to serve a student with a subpoena or other legal documents (i.e., complaint, summons). Absent a court order, the principal has the discretion to determine whether service at school is disruptive to the educational environment. If service is directed by a court or is not disruptive to the educational environment, the principal will make reasonable attempts to contact the parents regarding the service. Where the principal has determined that service would be disruptive to the educational environment, the principal will make a reasonable attempt to coordinate with law enforcement to serve the student when school is not in session. Service on a student will be accomplished out of the view of other students in the administration offices.

Lost and found items will be collected in the airway by the library door. It is best to label your child’s items so that they can be easily paired with your child. Lost and found items not claimed will be donated to Goodwill at the middle and end of the school year.

A student who must take prescription medicine during the school day that is necessary for his or her health and well-being must written authorization signed by the parents and the licensed health care provider allowing the dispensation of the medication. The student must bring the medicine in its original, properly labeled container, to the school nurse. The school nurse will either give the medicine at the proper times or give the student permission to take the medication as directed.

A student who has authorization to possess and self-administer medication must have completed and filed, with the office, a written order for self-administration of a medication from a licensed health care provider or dentist as well as written authorization from the parents for the self-administration. The principal may authorize, in consultation with medical personnel, a student with asthma, severe allergies, or anaphylaxis to posses and self-administer emergency medication from an epinephrine pen (EpiPen) or asthma inhaler. The written order and written authorization must be provided annually.

For additional information, please see Policy 3070.

If your child has temperature over 100 degrees, s/he will be sent home. If your child is vomiting, s/he will be sent home.

The District believes that the best educational result for each student occurs when all three partners are doing their best: the District Staff, the student’s parent, and the student. Such a partnership requires trust and much communication between home and school. To strengthen this partnership, every parent is urged to:

• Encourage his or her child to put a high priority on education and commit to making the most of the  educational opportunities the school provides.
• Review the information in the student handbook with his or her child and sign and return the acknowledgment form(s) and the directory information notice. A parent with questions is encouraged to contact the administration.
• Become familiar with all of the child’s school activities and with the academic programs, including special programs, offered in the District. Discuss with the counselor or principal any questions, such as concerns about placement, assignment, and the options available to the child.
• Monitor the child’s academic progress and contact teachers as needed. Parents have the right to review their child’s education records after making a request.
• Attend scheduled conferences and request additional conferences as needed. To schedule a telephone or in-person conference with a teacher, counselor, or principal, please call the school office at (406)549-4994 for an appointment. A teacher will usually arrange to return the call or meet with the parent during his or her conference period or at a mutually convenient time before or after school.
• Exercise the right to review teaching materials, textbooks, and other aids. Become a school volunteer. For further information, contact the school administration or office.
• Participate in the DeSmet Booster Club. Parents have the opportunity to support and be involved in various school activities, either as leaders or in supporting roles.
• Address the Board when appropriate.

The following guidelines are behavioral expectations for all students, at all times whenever in the playground area. These expectations are consistently communicated by teachers and other staff members and understood by all students beginning the first day of school. Please be reminded that any behavioral expectations associated with bullying/harassment are covered more in-depth in this handbook.

1. No tackle football – touch football only
2. No baseballs
3. No riding on or carrying of other students
4. No play wrestling, punching, piling on or any other form of rough housing
5. No rock, pine cone or snowball throwing
6. No playing on playground equipment other than in the manner for which it was intended
7. No climbing trees, backstops or fences
8. Walk, don’t run on blacktop
9. Treat others the way you want to be treated
10. No students behind the gym or trees
11. No playing between gym and school
12. No running on or playing tag on the playground equipment

The decision to promote a student to the next grade level shall be based on successful completion of the curriculum, performance based on standardized assessments or other testing, and attendance. A student shall not be promoted based on age or other social reason not related to academic performance.

• Participation in both Kindergarten and 8th Grade promotion ceremonies are privileges earned by students throughout the course of the school year. Students not completing the expected requirements, both behaviorally and academically, will not be allowed to participate in these special events.
• Administration and teaching staff will inform any students/parents/guardians regarding any student who may not meet requirements for grade promotion and participation in promotion ceremonies.

Surveys and Evaluations

Parents have the right to inspect any survey or evaluation and refiise to allow their child to participate in such survey or evaluation.

Instructional Materials

Parents have the right to inspect instructional materials used as a part of their child’s educational curriculum, within a reasonable time. This does not include academic tests or assessments.

Collection of Personal Information from Students for Marketing

The district will not administer or distribute to students any survey or other instrument for the purposes of collecting or compiling personal information for marketing or selling such information, with the exception of the collection, disclosure, or use of personal information collected for the exclusive purpose of developing, evaluating, or providing educational products/services for, or to, students or educational institutions. Pursuant to federal law, the district will seek parental consent prior to and will not request, nor disclose, the identity of a student who completes any survey or evaluation (created by any person or entity, including the District) containing one or more of the following:

• Political affiliations.
• Mental and psychological problems potentially embarrassing to the student or family.
• Sexual behavior and attitudes.
• Illegal, antisocial, self-incriminating, and demeaning behavior.
• Criticism of other individuals with whom the student or the student’s family has a close family relationship.
• Relationships privileged under law, such as relationships with lawyers, physicians, and ministers.
• Religious practices, affiliations, or beliefs of students or the student’s parent/guardian.
• Income, except when the information will be used to determine the student’s eligibility to participate in a special program or to receive financial assistance under such a program.

A student will not be released from school at times other than at the end of the school day except with permission from the principal or designee and according to the building sign-out procedures. Unless the principal has granted approval because of extenuating circumstances, a student will not regularly be released before the end of the instructional day.

A student who will need to leave school during the day must bring a note from his or her parent that morning and sign-out from the office. A student who becomes ill during the school day should, with the teacher’s permission, report to the health aide. The principal or designee will decide whether or not the student should be sent home and will notify the student’s parent. When in doubt as to custodial rights, the District will rely on the most recent information available in the student’s records. A student will only be released with prior written permission from the custodial parent to a previously unauthorized adult unless an emergency situation justifies a waiver. It is important to notify the administration in the event of changes in the custodial rights of the parents or guardians.

Each student has a right to individually, voluntarily, and silently pray or meditate in school in a manner that does not disrupt instructional or other activities of the school. Students may also pray in groups and discuss their religious views with other students as long as they are not disruptive or coercive. The school will not require, encourage, or coerce a student to engage in or to refrain from such prayer or meditation during any school activity. Student prayer, even if nonsectarian or non-proselytizing, will not be broadcast over the school public address system.

Students may study religions ancillary to the studies of human history and development, various: national, cultural, and ethnic groups. This study will give neither preferential nor derogatory treatment to any religion or religious belief. The inclusion of religious music, symbols, art, or writings in school programs or performances may occur where the religious content has a historical and/or independent educational purpose consistent with the approved curriculum. For additional information, please see Policy 2030.

Accident Prevention

Student safety on campus and at school-related events is a high priority of the District. Although the District has implemented safety procedures, the cooperation of students is essential to ensure school safety. Please take some time to read with your student their commitment to ensuring the safety of themselves and their peers at DeSmet School.

As a student of DeSmet School, I will:

• Avoid conduct that is likely to put me or other students at risk.
• Follow the behavioral standards in this handbook, as well as any additional rules for behavior and safety set by the administrator, teachers, or bus drivers.
• Remain alert to and promptly report safety hazards, such as intruders on campus.
• Know emergency evacuation routes and signals.
• Follow immediately the instructions of teachers, bus drivers, and other District employees who are overseeing the welfare of students.

Emergency Medical Treatment and Information

If a student has a medical emergency at school or a school-related activity when the parent cannot be reached, the school will need to have written parental consent to obtain emergency medical treatment and information about allergies to medications, etc. Therefore, parents are asked each year to complete an emergency care consent form. Parents should keep emergency care information up to date (name of doctor, emergency phone numbers, allergies, etc). Please contact the office to update any information. In addition to this updated document kept at the school office, students and parents will be expected to complete a “Universal Field Trip Permit” form for field trips scheduled during the year. This form should provide pertinent medical, emergency and contact information, and can be easily accessed by teachers and staff members accompanying students during off-campus events.

From time to time, students, teachers, and other District employees will participate in drills of emergency procedures. When the alarm is sounded, students should follow the direction of teachers or others in charge quickly, quietly, and in an orderly manner.

Emergency School-Closing Information

In the event of hazardous or emergency conditions, DeSmet School may be closed or schedules altered to provide delayed openings of school and/or early dismissal of students as appropriate.

A phone tree may be used in the event of delayed openings or school closures. Additionally, the following radio stations regularly report delayed openings and school closures:

• Cherry Creek Radio Stations – KBQQ 106.7, KER 92.7 & 98.7, KZOQ 100.1, KGGL 93.3, KGRZ 1450, KYLT 1340
• Gap Radio Stations – KGVO and KYSS FM
• KMSO MOUNTAIN FM 102.5
• TV stations – KPAX TV and KECI TV, channel 13.

In the interest of promoting student safety and attempting to ensure that schools are safe and drug free, District officials may from time to time conduct searches. Such searches are conducted without a warrant and as permitted by law. Searches may include the use of canines.

Students’ Personal Effects

School officials may search a student and/or the student’s personal effects (e. g, purses, backpacks, coats, etc.) when there is reasonable suspicion that the search will produce evidence that the student has violated or is violating the law or the District’s rules. The search must be conducted in a manner which is reasonably related to its objectives and not excessively intrusive in light of the age and sex of the student and the nature of the infraction.

Students’ Desks and Lockers

Students’ desks and lockers are school property and remain under the control and jurisdiction of the school even when assigned to an individual student.

Students are fillly responsible for the security and contents of the assigned desks and lockers. Students must be certain that the locker is locked, and that the combination is not available to others. School officials may cut locks in order to conduct a search.

Searches of desks or lockers may be conducted at any time there is reasonable cause to believe that they contain articles or materials prohibited by District policy, whether or not a student is present. Searches may also be conducted at random, in accordance with law and District policy. See Policy 3040.

The parent will be notified if any prohibited items are found in the student’s desk or locker.

Seizure of Property

Evidence produced by a search that reveals that a student has violated or is violating the law or District rules may be seized and impounded by school officials. When appropriate, such evidence may be transferred to law enforcement authorities.

Evidence produced by a search may be used in a disciplinary proceeding against the student.

The District encourages parental and student support in its efforts to address and prevent sexual harassment and sexual discrimination in the public schools. Students or parents are encouraged to discuss their questions or concerns about the expectations in this area with a teacher, counselor, or principal.

Students must not engage in unwanted and unwelcome verbal or physical conduct of a sexual nature directed toward another student or a District employee. This prohibition applies whether the conduct is by word, gesture, or any other sexual conduct, including requests for sexual favors. All students are expected to treat other students and District employees with courtesy and respect, to avoid any behaviors known to be offensive, and to stop these behaviors when asked or told to stop.

A substantiated complaint against a student will result in appropriate disciplinary action, according to the nature of the offense.

Complaints may be submitted via the District’s Title IX Grievance Procedure. Please refer to Policy 3005 for additional information regarding the District’s prohibition against discrimination and harassment.

Students in grades 4 – 8 are afforded the opportunity to be a part of the DeSmet Student Council. Students must be in good standing academically and behaviorally to hold a seat in student government, and must be aware that they are a role model for all other students. Students who hold a seat on the Council may be removed for displaying behavior that does not promote the best interests of students at DeSmet School. Students in grades 6 – 8 may campaign to hold an office on the Council. Offices include President, Vice President, Secretary, Treasurer and Historian. Each classroom may elect a representative to the Council. These representatives may be rotated throughout the year in an effort to expose more students to school government. The official offices of the Council are for the school year. Campaigning will begin the end of September for one week only. The elections will take place during the first week of October where each candidate for an official office will be expected to present a 2-5 minute speech to student body and staff. Additional information will be sent home in mid-September of each school year.

Access by Parents and Students

A student’s school records are confidential and are protected from unauthorized inspection or use pursuant to the Family Educational Rights and Privacy Act. The District maintains two sets of records: a permanent record and a cumulative record.

By law, both parents, whether married, separated, or divorced, have access to the records of a student who is under 18. A parent whose rights have been legally terminated will be denied access to the records, if the school is given a copy of the court order terminating these rights.

The building principal will be responsible for maintenance, retention, or destruction of a student’s permanent or cumulative records, in accordance with District procedure. The principal will respond to reasonable requests for explanation and interpretation of the records. Access to records will be granted within 45 days of receipt of a written request. If circumstances prevent a parent or eligible student from inspecting the records, the District will either provide a copy of the requested records or make other arrangements for the parent or student to review the requested records.

Parents of a minor, the student (if 18 or older), and school officials with legitimate educational interests are persons who may regularly access a student’s records. “School officials with legitimate educational interests” include any employees, agents, or Trustees of the District; cooperatives of which the District is a member; or facilities with which the District contracts for the placement of students with disabilities, as well as their attorneys and consultants, who are:

• Working with the student;
• Considering disciplinary or academic actions, the student’s case, an individual education plan (IEP) for a student with disabilities under the Individuals with Disabilities Education Act, or an individually designed program for a student with disabilities under Section 504 of the Rehabilitation Act of 1973;
• Compiling statistical data; or
• Investigating or evaluating programs.

The parent’s or student’s right of access to, and copies of, student records does not extend to all records. Materials that are not considered educational records, such as teachers’ personal notes on a student that are shared only with a substitute teacher, records pertaining to former students of the District, and records maintained by school law enforcement officials for purposes other than school discipline do not have to be made available to the parents or student. Access will also not be granted to the parent or the student to confidential letters and recommendations concerning admission to a post-secondary educational institution, applications for employment, or receipt of an honor or award, if the student has waived his or her right of access after being advised of his or her right to obtain the names of all persons making such confidential letters or statements.

Access by Other Individuals and Entities

Certain officials from various governmental agencies may have limited access to the records without prior consent by the parents or student (over 18 years of age). Disclosure to these governmental agencies may be done under some of the following circumstances:

• The District may grant access to or release information from student records to employees or officials of the District or the Montana State Board of Education, provided a current, legitimate educational interest is shown.
• The District may grant access to or release information from student records without parental consent or notification to any person, for the purpose of research, statistical reporting, or planning, provided that no student or parent can be identified from the information released, and the person to whom the information is released signs an affidavit agreeing to comply with all applicable statutes and rules pertaining to school student records.
• The District will grant access to or release information from any student record as specifically
  required by federal or state statute.
• The District may release student records or information in connection with an emergency, without parental consent, if the knowledge of such information is necessary to protect the health or safety of the student or other persons. The principal will make this decision, taking into consideration the nature of the emergency, the seriousness of the threat to the health and safety of the student or other persons, the need for such records to meet the emergency, and whether the persons to whom such records are released are in a position to deal with the emergency.
• The District may disclose student records or information to the youth court and law enforcement authorities, pertaining to violations of the Montana Youth Court Act or criminal laws by the student.
• The District will comply with an ex parte order requiring it to permit the US. Attorney General or designee to have access to a student’s school records without notice to or consent of the student’s parent.
• The District may disclose student records in a court proceeding where the parent is a party to an action involving child abuse or neglect or dependency matters without parental consent or notification if ordered to make this disclosure.
• The District may disclose student records to caseworkers or other Child Protective Services representatives when DPHHS/CPS is legally responsible for the care and protection of the student without notification or consent of the parent.

The District forwards a student’s records on request and without prior parental consent to a school in which a student seeks or intends to enroll. Records are also released in accordance with court order or lawfully issued subpoena. Unless the subpoena is issued for law enforcement purposes and the subpoena orders that its contents, existence, or the information sought not be disclosed, the District will make a reasonable effort to notify the parent or eligible student in advance of compliance.

Parental consent is required to release the records in most circumstances. When the student reaches 18 years of age, only the student has the right to consent to release of records. The District charges a nominal fee for copying records; however, no parent or student will be precluded from copying information because of financial hardship. An access log will also be maintained for each record which details those individuals accessing the records and their legitimate interest in the records.

Challenging Content of Records

Parents of minor students may inspect the student’s records and request a correction if the records are inaccurate, misleading, or otherwise in violation of the student’s privacy or other rights. If the District refuses the request to amend the records, the requester has the right to ask for a hearing. If the records are not amended as a result of the hearing, the requestor has 30 school days to exercise the right to place a statement commenting on the information in the student’s record. Although improperly recorded grades may be challenged, parents and the student are not allowed to contest a student’s grade in a course or references to expulsion sand out-of-school suspensions through this process.

Directory Information

Certain information about district students is considered directory information and will be released to anyone, including military recruiters and/or post-secondary institutions, who follows procedures for requesting it, unless the parent objects to the release of any or all directory information about the child. The opportunity to exercise such an objection was provided on the form signed by the parent to acknowledge receipt of this handbook. Directory information includes: a student’s name, address, telephone number, electronic mail address, date of birth, participation in officially recognized activities and sports, weight and height of members of athletic teams, photographs, dates of attendance, and honors and awards received in school

Maintenance of Records

Permanent records are maintained in perpetuity for every student who has enrolled in the District. Cumulative records will be maintained for eight (8) years afier the student graduates or permanently leaves the District. Cumulative records which may be of continued assistance to a student with disabilities, who graduates or permanently withdraws from the District, may, after five (5) years, be transferred to the parents or to the student if the student has succeeded to the rights of the parents.

Rights Under FERPA

Specific parental and eligible student rights are Appendix A in this Handbook.

Board-approved textbooks are provided free of charge for each subject or class. Books must be covered by the student, as directed by the teacher, and treated with care. A student who is issued a damaged book should report the damage to the teacher. Any student failing to return a book issued by the school or damaging a book issued by the school may be charged to replace the book.

School Sponsored Field Trips

Students who participate in school-sponsored trips are required to use transportation provided by the school to and from the event. The principal, however, may make an exception if the parent personally requests that the student be permitted to ride with the parent, or the parent presents – before the scheduled trip – a written request that the student be permitted to ride with an adult designated by the parent is required.

Buses and Other School Vehicles

The District makes school bus transportation available to all students. This service is provided at no cost to students. Bus routes are available at the office or on the DeSmet website. Any subsequent changes are posted at the school. Students are expected to assist District staff in ensuring that buses remain in good condition and that transportation is provided safely. When riding school buses, students are held to behavioral standards established in this handbook. Students must:

• Follow the driver’s instructions at all times
• Enter and leave the bus in an orderly manner at the designated bus stop nearest home
• Keep feet, books, band instrument cases and other objects out of the aisle
• Not deface the bus or its equipment
• Not put heads, hands, arms or legs out of windows, or throw objects within or out of the bus
• Wait for the driver’s signal upon leaving the bus and before crossing in front of the bus

Misconduct or refusal to follow these bus safety guidelines will result in punishment or suspension of bus- riding privileges.

DeSmet Staff are not allowed to transport students in personal vehicles.

The District has the right to use video cameras on District property and school buses to ensure the health, welfare, and safety of all staff, students, and visitors to District property, and to safeguard District facilities, buses, and equipment. Video cameras may be used in locations as deemed appropriate by the administration. Students in violation of Board policies, administrative regulations, building rules, or law shall be subject to appropriate disciplinary action. Others may be referred to law enforcement agencies.

Video recordings may become a part of a student’s educational record. The District shall comply with all applicable state and federal laws related to record maintenance and retention. Signs will be posted at various locations to inform students, staff, and members of the public that video surveillance cameras are in use.

Parents and others are welcome to visit District schools. For the safety of those within the school, all visitors must first report to the front office. All visitors must sign in to and out of the school building at the front desk. Visits to individual classrooms during instructional time are permitted only with prior approval of the administrator and teacher and so long as their duration or frequency does not interfere with the delivery of instruction or disrupt the normal school environment. The school discourages visits from other school-age children because the school’s liability insurance does not cover those students not enrolled at DeSmet School

At DeSmet School, we encourage all parents to volunteer in some capacity in the school. Volunteers are engaged in a number of activities, i.e. duplicating materials, helping students one-on-one or in small groups, grading papers, helping organize school functions, assisting with kindergarten round-up or preschool screening and many more. There is always something to do. The best way to get involved is to contact your child’s teacher and let him or her know that you are interested in volunteering. If your child’s teacher already has volunteers, contact the school office. We invite your participation in your child’s education and our school. If you have additional questions, please contact the school office.

The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 years of age (“eligible students”) certain rights with respect to the student’s education records:

The District is providing you notice of these rights, as outlined below:

1. The right to inspect and review the student’s education records within 45 days of the day the District receives a request for access. Parents or eligible students should submit to the school principal a written request that identifies the record(s) they wish to inspect. The principal will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.
2. The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate or misleading. Parents or eligible students may ask the District to amend a record that they believe is inaccurate or misleading. They should write the school principal, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the District decides not to amend the record as requested by the parent or eligible student, the District will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.
3. The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the District as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the School Board; a person or company with whom the District has contracted to perform a special task (such as an attorney, auditor, medical consultant, or therapist); or a parent or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
4. The District classifies the following as Directory Information: a student’s name, address, telephone number, electronic mail address, date of birth, participation in officially recognized activities and sports, weight and height of members of athletic teams, photographs, dates of attendance, and honors and awards received in school. School officials may release this information to any person without the consent of the parents or the student. Any parent or eligible student who objects to the release of any or all of this information without his consent must notify, in writing, the principal of the school where the records are kept by October 1 of this school year, or within 10 working days following enrollment if enrollment takes place after October 1 of this school year. The objection must state what information the parent or student does not want to be classified as Directory Information. If no objection is received as required above, information designated above will be classified as Directory Information until the beginning of the next school year.
5. Copies of the complete FERPA Policy adopted by the District may be obtained from the Principal’s Office.
6. The right to file a complaint with the US. Department of Education concerning alleged failures by the DeSmet School District to comply with the requirements of FERPA. The name and address of the Office that administers FERPA are:

   Family Policy Compliance Office
   US. Department of Education
   400 Maryland Avenue, SW
   Washington, DC 20202-4605

    

    

Listed below are disclosures that elementary and secondary schools may make without consent:

FERPA permits the disclosure of personally identifiable information (PII) from students’ education records, without consent of the parent or eligible student, if the disclosure meets certain conditions found in 34 CPR. 99.31 of the FERPA regulations. Except for disclosures to school officials, disclosures related to some judicial orders or lawfully issued subpoenas, disclosures of directory information, and disclosures to the parent or eligible student, §99.32 of the FERPA regulations requires the school to record the disclosure. Parents and eligible students have a right to inspect and review the record of disclosures. The District may disclose PII from the education records of a student without obtaining prior written consent of the parents or the eligible student

• To other school officials, including teachers, within the educational agency or institution whom the school has determined to have legitimate educational interests. This includes contractors, consultants, volunteers, or other parties to whom the school has outsourced institutional services or functions, provided that the conditions listed in §99.3 1(a)(l)(i)(B)(1) – (a)(1)(i)(B)(2) are met. (§99-3 1(:¢1)( 1))
• To officials of another school, school system, or institution of post-secondary education where the student seeks or intends to enroll, or where the student is already enrolled if the disclosure is for purposes related to the student’s enrollment or transfer, subject to the requirements of §99.34. (§99-31(a)(2))
• To authorized representatives of the U. S. Comptroller General, the U. S. Attorney General, the US. Secretary of Education, or State and local educational authorities, such as the State educational agency in the parent or eligible student’s State (SEA). Disclosures under this provision may be made, subject to the requirements of §99.35, in connection with an audit or evaluation of Federal- or State-supported education programs, or for the enforcement of or compliance with Federal legal requirements that relate to those programs. These entities may make further disclosures of P11 to outside entities that are designated by them as their authorized representatives to conduct any audit, evaluation, or enforcement or compliance activity on their behalf. (§§99.31(a)(3) and 99.35)
• In connection with financial aid for which the student has applied or which the student has received, if the information is necessary to determine eligibility for the aid, determine the amount of the aid, determine the conditions of the aid, or enforce the terms and conditions of the aid. (§99.3 1(a)(4))
• To State and local officials or authorities to whom information is specifically allowed to be reported or disclosed by a State statute that concerns the juvenile justice system and the system’s ability to effectively serve, prior to adjudication, the student whose records were released, subject to §99.38. (§99.31(a)(5))
• To organizations conducting studies for, or on behalf of, the school, in order to: (a) develop, validate, or administer predictive tests; (b) administer student aid programs; or (c) improve instruction. (§99.3 l(a)(6))
• To accrediting organizations to carry out their accrediting functions. (§99.31(a)(7))
• To parents of an eligible student if the student is a dependent for IRS tax purposes. (§99.31(a)(8))
• To comply with a judicial order or lawfully issued subpoena. (§99.3 1(a)(9))
• To caseworkers or other Child Protective Services representatives when DPHHS/CPS is legally responsible for the care and protection of the student. 20 U.S.C. § 1232g(b)(1)(L).
• To appropriate officials in connection with a health or safety emergency, subject to §99.36. (§99.3](a)(10)
• Information the school has designated as “directory information” under §99.37. (§99.3](a)(11))

Notice for Directory Information

The Family Educational Rights and Privacy Act (FERPA), a Federal law, requires that the District, with certain exceptions, obtain your written consent prior to the disclosure of personally identifiable information from your child’s education records. However, the District may disclose appropriately designated “directory information” without written consent, unless you have advised the District to the contrary in accordance with District procedures. The primary purpose of directory information is to allow the District to include this type of information from your child’s education records in certain school publications. Examples include:

• A playbill, showing your student’s role in a drama production;
• The annual yearbook;
• Honor roll or other recognition lists;
• Student directories;
• Graduation programs; and
• Sports activity sheets, such as for wrestling, showing weight and height of team members.

Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, can also be disclosed to outside organizations without a parent’s prior written consent. Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks. In addition, two federal laws require local educational agencies (LEAs) receiving assistance under the Elementary and Secondary Education Act of 1965 (ESEA) to provide military recruiters, upon request, with the following information – names, addresses and telephone listings – unless parents have advised the LEA that they do not want their student’s information disclosed without their prior written consent. 1

If you do not want the District to disclose directory information from your child’s education records without your prior written consent, you must notify the District in writing by October 1. The District has designated the following information as directory information:

Student’s name
Address
Telephone listing
Electronic mail address
Photograph
Date of birth
Dates of attendance
Grade level
Participation in officially recognized activities and sports
Weight and height of members of athletic teams
Honors and awards received